Larry Tibbs , Director of Finance
Diana L. Hughes, Assistant Director of Finance
Gloria Rodriguez, Administrative Assistant
Arrie Patrick, Chief Accountant
Lillian Tomeu, Grants & Special Projects Manager
Craig Jordan, Purchasing Manager
The Finance Department includes Finance Administration, Budgeting, Accounting, Purchasing, Management Information Systems, Grants/Special Project Management, Customer Service, Accounts Payable, and Licensing.
The Finance Department is responsible for ensuring compliance with established laws, regulations, policies, and procedures. The Finance Department also makes recommendations regarding the strengthening of internal controls and/or the more efficient use of city resources.
Finance provides technical financial guidance to elected and appointed officials and to city departments.
Finance directs all financial functions to include investment of city funds, risk management, contract administration, licensing, payroll, purchasing, accounting, financial reporting, collections, accounts payable, administering the city budget, grant researching and reporting and the operation, maintenance and programming of the city data processing system.
Finance develops the city budget with departments; justifies and defends budget requirements; negotiates with elected and appointed officials on budget matters; administers budget in accordance with established requirements. Monitors and/or approves expenditures; negotiates purchase agreements with vendors; submits financial forms and reports.
Finance establishes and maintains relations with financial agencies such as banks, investment agencies and outside auditors.
Finance researches and monitors state or local laws or rules regarding accounting policies and practices; develops long range plans and policies in conjunction with elected and appointed officials.
Finance supervises staff including selecting or recommending selection, training, assigning and evaluating work, counselling, disciplining, and terminating or recommending termination. Finance directs the collection and maintenance of information to support periodic and special reports documenting department activities and events.
Finance attends or conducts staff or executive meetings to exchange information or negotiate matters affecting the department or organization; attends and schedules others to attend in-service training and technical or professional classes, seminars, or conferences to improve technical or professional skills.
The Accounting Division is responsible for the accurate and timely recording of the city's financial transactions in accordance with generally accepted accounting principals. This division is responsible for reporting the city's financial status to various governmental entities, and assists in the preparation of the Comprehensive Annual Financial Report (CAFR). This division maintains the city's financial records in ten separate funds, including seventy separate cost centers, and utilizing over 1,600 different accounts.
Accounts Payable is directed by the Accounting Division and is responsible for reviewing all invoices for mathematical accuracy and proper account classification. Accounts payable matches the invoices to the purchase orders before issuing checks to the vendors.
Daily reviewing, balancing and classifying of all transactions related to accounts receivable, billing, accounts payable, payroll, and purchasing are performed to ensure the accuracy of reports. Balancing cash receipts and preparing deposits are also daily duties of the Accounting Division.
On a monthly basis, the Accounting Division reconciles all bank accounts including the investment accounts, and prepares and balances the sales tax reports, social security reports, and pension reports. This division applies for and completes all necessary documents to obtain grant funding from local, state, and federal agencies.
The Purchasing Division is charged with the acquisition of goods and services; this division aggressively pursues a policy of purchasing in a fair and ethical manner the appropriate quality for its intended use at the best price available. After checking quality, quantity, specifications, and legal requirements, the competitive bid system is utilized to purchase what is needed. In an average fiscal year, the Purchasing Department issues nearly 800 purchase orders with a value of approximately 1 million dollars.
Due to the significant amount of public funds expended each year, the Purchasing Department is guided in its purchasing procedures by several established objectives. These objectives are:
1. To conduct all purchasing in accordance with the Florida Law, City Charter, City of Belle Glade Code, and the Uniform Commercial Code as adopted by the State of Florida.
2. To comply with the City and National Institute of Governmental Purchasing Code of Ethics.
3. To timely acquire and deliver in the proper place the right quantity and quality of goods and services at the right prices consistent with the needs of the City and its Departments.
4. To stimulate competitive bidding in order to obtain from capable suppliers, goods and services at the lowest possible cost and to provide all interested vendors with equal opportunity to offer their products/services to the City.
5. To treat all vendors fairly.
6. To initiate and maintain effective and professional, public, vendor and agency relationships.
7. To avoid becoming obligated to any supplier or to engage in any City transaction from which personal benefit may be directly or indirectly derived.
Information Systems Division
Hector Arango Jr, M.I.S. Manager
Rigo Muñiz, Technical Support Specialist
The Information Systems office will provide the highest quality technology-based services, in the most cost-effective manner, to facilitate City of Belle Glade services.
The mission of the Information Systems Division is to execute and sustain secure, dependable, responsive, customer-oriented information technology solutions to support the delivery of government information and services. Responsibilities include administering and maintaining the 100+ workstations and printers located throughout the City. I.S. Division also manages and modifies the City's network and databases. This involves generating, modifying, and debugging programs, system maintenance and troubleshooting, and performing backups. This division also creates minor and complex data queries for reporting. The I.S. Division recommends and advises the purchase of hardware and software to assist the Finance Department and also provides the Technical resources and solutions needed by each of the other city's departments.
Last Updated (Tuesday, 07 February 2017 14:05)