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Employment applications not received by 5:00pm of the closing date will not be accepted. Please make sure you attach all required attachments, certifications, diplomas, and other information required by the position being sought. The City of Belle Glade can only guarantee that your application will be received if hand delivered or mailed by certified mail and received by the closing date. There are no exceptions to this rule.

DEPUTY CITY CLERK

DEPUTY CITY CLERK

$17.27 Hrly - $35, 916.68 Annual Base

Full-Time Regular

Closing:           Open Until Filled

GENERAL DESCRIPTION OF CLASS

The purpose of the class is to assist the City Clerk and provide clerical and administrative support to City Clerk’s Office.  The class is responsible for responding to citizen or staff requests, public notices, agendas and minutes, assisting with elections, records management and other clerical duties as directed.  The class works within a general outline of work to be performed; develops work methods and sequences under general supervision.

ESSENTIAL DUTIES AND RESPONSIBILITIES: The tasks listed below are those that represent the majority of the time spent working in this class.  Management may assign additional tasks related to the type of work of the class as necessary.

· Assists City Clerk and acts in his/her behalf during absences.

· Meets with citizens, staff, or public or private activities; assists with public information or resolves problems.

· Maintains Records Management Program, records retrieval, manages public documents or other official information.

· Assists with elections; issues notices and assists candidates and citizens by providing information.

· Provides administrative services such as notary, processing fiscal documents, managing correspondence.

· Attends board and committee meetings; prepares minutes.

  • Performs routine office tasks, such as typing, filing, faxing, phoning, and copying.

INVOLVEMENT WITH DATA, PEOPLE, AND THINGS

DATA INVOLVEMENT:

Requires gathering, organizing, analyzing, examining, and/or evaluating information and may prescribe action based on such information..  Summarizes, tabulates, or formats data or information in accordance with a prescribed schema or plan.

PEOPLE INVOLVEMENT:

Requires giving information, guidance, or assistance to people which directly facilitates task accomplishment; may give instructions or assignments to helpers or assistants.

INVOLVEMENT WITH THINGS:

Handles or uses machines, tools, or equipment that require moderate instruction and experience such as computers and software programs such as word processing, spreadsheets or custom applications.

COGNITIVE REQUIREMENTS

REASONING REQUIREMENTS:

Performs skilled work involving rules/systems but solves problems almost constantly.

MATHEMATICAL REQUIREMENTS:

Performs addition and subtraction, multiplication and division and/or calculates ratios, rates and percents.

LANGUAGE REQUIREMENTS:

Reads journals, manuals, and professional publications; speaks informally to groups of coworkers, staff in other organizational agencies, the general public, and people in other organizations; composes original reports and other written materials using proper language, punctuation, grammar, and style.

MENTAL REQUIREMENTS:

Performs specialized clerical, and administrative work requiring general understanding of operating policies and procedures and their application to problems not previously encountered; applies administrative or professional principles and practices, and uses a wide range of administrative methods in the solution of problems; requires normal attention with long periods of concentration for accurate results and occasional exposure to unusual pressure.

VOCATIONAL/EDUCATIONAL AND EXPERIENCE PREPARATION

VOCATIONAL/EDUCATIONAL PREPARATION:

Requires Associates Degree, Vocational Technical Degree, or specialized training equivalent to satisfactory completion of two years of college education with emphasis in business, public service, computer information systems, or a closely related field.

SPECIAL CERTIFICATIONS AND LICENSES:

Notary Public License

EXPERIENCE REQUIREMENTS:

Requires over two years and up to and including three years experience in related field.

Must type a minimum of 50 CWPM

AMERICANS WITH DISABILITIES ACT REQUIREMENTS

PHYSICAL AND DEXTERITY REQUIREMENTS:

Requires sedentary work that involves walking or standing some of the time, exerting up to 10 pounds of force on a recurring basis, and routine keyboard operations.

ENVIRONMENTAL HAZARDS:

The job risks exposure to no significant environmental hazards.

SENSORY REQUIREMENTS:

The job requires normal visual acuity, and field of vision, hearing, speaking, color perception, and texture perception.

JUDGMENTS AND DECISIONS

JUDGMENTS AND DECISIONS:

 

Guides others, making frequent decisions, affecting the individual, coworkers, and others that depend on the service or product.

Last Updated (Monday, 08 January 2018 16:45)

 

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© 2018 City of Belle Glade
110 Dr. Martin Luther King Jr., Blvd West ,Belle Glade, Florida 33430

Phone (561) 996-0100

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